Team coordination and logistics

• Day-to-day office management, including ordering equipment and managing meeting rooms
  

• Venue sourcing and liaison for wider team/client meetings
  

• Booking travel and accommodation for Camino team members
  

• Organising and coordinating team socials
  

• Managing team birthdays and gifts
  

• New starter onboarding logistics and support
  

Freelance management

• Maintenance of freelance booking tracker, in partnership with functional leads
  

• Liaison with freelancers, ensuring efficient communication around jobs and cultivating positive relationships
  

• Checking and approving freelance hours and invoices
  

Finance support

• Liaison with accountants and team to ensure accurate and efficient bookkeeping
  

• Liaison with suppliers and clients to ensure smooth payment of invoices
  

• Tracking and prompting team timesheet completion
  

• Supporting the Finance Director with ad hoc tasks
  

Administrative support

• Monitoring and triaging queries from the Camino website
  

• Supporting with Microsoft 365 and SharePoint administration
  

• Helping set up and manage documents for signature
  

• Supporting the Senior Operations Manager and Exec team with ad hoc tasks
  

• Experience with a variety of tasks ranging across team organisation, project management, internal communications, etc.

• Comfortable handling confidential information with appropriate discretion

• Experience working in a professional role within a communications agency or similar environment not essential, but advantageous

• Working knowledge of the pharmaceutical/medical communications industry not essential, but advantageous

• No formal requirements for academic qualifications

• Exceptional communication skills, both written and verbal, with confidence building relationships in both face-to-face and virtual environments

• A natural team player who enjoys collaborating and bringing out the best in everyone around them, helping the team to enjoy the process and celebrate success

• Attention to detail to ensure high level of accuracy across tasks

• A growth mindset that seeks to solve problems and sees challenges and curve balls as an opportunity to learn and innovate

• Willingness to challenge the status quo with colleagues by suggesting new ideas and ways of working to drive continuous improvement

• Digitally savvy including familiarity with standard business platforms and aptitude to adopt new technologies and systems

• Apply via the form

• We’ll be in touch to let you know if we want to set up an interview

• You’ll have 1 or 2 interviews, 1 of which may involve a short task related to the role. Interviews will be informal and give you plenty of opportunity to ask us questions

• If you’re successful, a written offer will be with you within a maximum of 2 working days

We know it can be stressful and frustrating applying for a new job; throughout the process we aim to provide quick and honest communication. However, we are a small team, so please bear with us if we are slow to respond during busy periods. If you have questions prior to submitting an application, feel free to contact us via jobs@caminocomms.com